Anyone who has ever planned a big event knows that it can be extremely stressful. Not only do you need to coordinate the date and guest list, but you will need to work with a company who does event rents to secure things like furniture, linens, tableware, and even concessions. In addition to all the small details that will make your vision come to life, there are sure to be budgetary considerations, and no one likes surprises. While a great event planner can take much of the burden off of you, it's still very important to ask the company you will be using for event rents these questions to ensure that you not only have a wonderful party, but also know exactly what to expect in terms of costs, time required, and quality you can expect on the big day.
Are there any additional fees?
It's common when embarking up the planning process to obtain quotes from companies who do event rents in your area. Be sure when working with these sellers to ask for a complete picture of the fees that you can expect for the use of their equipment. Things like weekend fees, delivery fees, labor fees, and after-hours set up or tear down fees are sometimes not included in the original quote. To ensure you're truly comparing apples to apples on price, be sure to ask that all of these potential costs are included up front.
Do you have any discounts available?
There's no shame in asking for discounts! Some companies will offer discounted pricing during the off-season, while others will include extra services like design planning with their event rentals. It never hurts to ask.
How much time will it take to set up and tear down the equipment?
This is important to know so that you are able to coordinate with your venue and have a flawless timeline on the day of. Many venues will have rules about how early vendors can access the area. You will want to be sure that the company will be able to set up and tear down within the time allotted by your future so that you will not incur any additional fees.
Do you have a quality standard for the items you use?
It might seem like a silly question to ask, but the last thing you want on your big day is to be disappointed in the shabby-looking furniture or linens riddled with stains or wrinkles. Be sure that the company you are using has standards you are comfortable with, and they understand your expectations.
What is the best way to do this?
Quality event rentals companies have staff members on hand who are absolute experts at planning and executing amazing parties, weddings, graduations and more. If you're not sure how many tables you need, what the best way to seat your guests might be, or how to really create magic on your dance floor, ask! Take advantage of their expertise and passion for party planning and you're sure to be pleased with the results.
Asking these five questions will give you a great start at planning your special event with a reputable company that can really help make your vision come to life.